Selling a car can feel like a big task, especially when it comes to sorting out paperwork. Whether your vehicle is running, damaged, or completely written off, knowing what documents are required is the first step to making the sale smooth and stress-free. If you’re considering selling your old vehicle to Cash For Car Brisbane, this guide will walk you through everything you need to know.
Let’s dive into the essential documents and tips to help you get it right the first time.
Why Documentation Matters When Selling a Car
Before we go into the list, let’s answer a common question — why does paperwork matter so much?
The answer is simple: having the right documents protects both you and the buyer. It confirms you are the legal owner of the vehicle, ensures a legitimate transaction, and helps avoid issues like unpaid fines, transfer delays, or liability after the car has been sold.
At Cash For Car Brisbane, the goal is to make the process as smooth and honest as possible — and that starts with proper paperwork.
1. Proof of Ownership
What it is:
The Vehicle Registration Certificate (also known as the rego paper) is the most important document you will need. This shows that you are the registered owner of the vehicle and have the legal right to sell it.
Why it’s needed:
This confirms the seller’s identity and helps prevent fraudulent sales. If you do not have the rego paper, make sure you inform the buyer upfront and provide other forms of ownership proof.
2. Personal Identification
What it is:
You will need a valid form of ID — typically a driver’s licence, passport, or photo card. In some cases, additional proof of address (like a utility bill) might be requested.
Why it’s needed:
This is to verify your identity and match it with the registration certificate. It’s also useful when filling out a Vehicle Transfer Form.
3. Vehicle Transfer Form (Form 6)
What it is:
The Queensland Transport Department requires both the buyer and seller to complete a Form 6 (Vehicle Registration Transfer Application).
Why it’s needed:
This officially transfers ownership from the seller to the buyer. Without this form, the car remains legally under your name — which means you could still be responsible for fines or other issues.
4. Safety Certificate (If Applicable)
What it is:
In Queensland, a Safety Certificate (also called a roadworthy certificate) is generally required if you are selling a registered vehicle. This proves the car meets minimum safety standards.
When it’s not needed:
- If you are selling your car to a car removal service like Cash For Cars Brisbane, and the vehicle is being sold unregistered or for parts, a safety certificate is usually not required.
- If the car is written off or not roadworthy, this step is often skipped.
Always check with the buyer beforehand to confirm whether this applies to your case.
5. Vehicle History Report (Optional but Helpful)
What it is:
A Vehicle History Report provides information about your car’s history — like previous ownership, accident history, or finance status.
Why it’s useful:
While not legally required, this adds transparency to your sale. It’s especially helpful if you want to build trust with the buyer and possibly get a better cash offer.
6. Cancelled Registration Form (If Deregistering)
If you are selling a scrap car and plan to cancel the registration before sale, you will need to complete a cancellation form and return your plates to your local transport office.
Cash For Car Brisbane can often guide you on this step, especially if your vehicle has already been off the road for a while.
7. Any Outstanding Finance Paperwork
What it is:
If your car is under finance or loan, you will need a clearance letter from the lender showing that the loan has been paid off in full.
Why it’s required:
You cannot legally sell a car that is still under finance without the lender’s permission. Cash For Car Brisbane usually does not accept vehicles with unpaid loans unless special arrangements are made.
Common Questions About Car Selling Documents
Do I need to keep a copy of the transfer form?
Yes. Always keep a copy of the signed transfer form as proof that the sale took place. This can be handy if disputes arise later.
Can I sell without registration papers?
It’s possible, but more complex. You will need to provide alternative proof of ownership and complete a statutory declaration in some cases.
What if the car is in someone else’s name?
You will need written permission from the registered owner or bring them along during the sale. The name on the ID must match the name on the rego papers.
Final Checklist Before Selling Your Car
| Document | Required? | Notes |
|---|---|---|
| Vehicle Registration Certificate | ✅ | Proof of ownership |
| Driver’s Licence / ID | ✅ | Must match rego details |
| Transfer Form (Form 6) | ✅ | Required by QLD Transport |
| Safety Certificate | ⚠️ | Only if car is registered & roadworthy |
| Vehicle History Report | ❌ | Optional but builds trust |
| Finance Clearance Letter | ⚠️ | Needed if under loan |
| Cancelled Registration Form | ⚠️ | Only if cancelling rego |
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Conclusion: Keep it Clean, Clear and Legal
Selling your car to Cash For Car Brisbane can be a smooth process — as long as you’ve got the paperwork sorted. The documents listed above help protect you, speed up the sale, and ensure the transaction is 100% legal.
Taking just a little time to prepare makes a big difference. Whether your car is ready to drive or has not moved in months, we make the process fast and straightforward — with free car removal and instant payment.
