The Affordable Care Act (ACA) requires businesses to comply with a range of regulations surrounding employee health coverage, benefits eligibility, and IRS reporting. The complexity of managing these responsibilities—while also running day-to-day operations—can overwhelm HR and payroll teams. ACA-Track provides an innovative solution to streamline the entire process, from tracking employee hours to filing IRS forms. With Full-Service ACA Tracking and Reporting, ACA-Track offers businesses a comprehensive, automated platform to reduce compliance risk, save time, and improve efficiency in ACA reporting.

Automating the ACA Compliance Process for Maximum Efficiency

Managing ACA compliance involves tracking employees’ hours, determining benefits eligibility, creating accurate IRS reports, and submitting those reports on time. In the past, businesses relied on manual systems or disconnected software to handle these tasks, leading to inefficiencies and increased risk of errors. ACA-Track automates much of this process, allowing businesses to easily track compliance, generate reports, and maintain accurate records, all within one integrated system.

Here are some ways ACA-Track optimizes ACA compliance workflow and helps businesses stay compliant with minimal effort:

1. Real-Time Eligibility Tracking

ACA compliance requires businesses to track the eligibility of each employee, based on their hours worked, to ensure they are offered the proper healthcare coverage. ACA-Track simplifies this by automatically monitoring employee hours and calculating eligibility in real-time. The platform integrates seamlessly with timekeeping and payroll systems, collecting and processing data without the need for manual input. This means businesses can continuously track employee status—whether they qualify for full-time benefits—without any risk of missing an important update or deadline.

Once an employee surpasses the ACA threshold of 30 hours per week, ACA-Track triggers an alert, notifying HR teams to take the appropriate actions. This real-time eligibility tracking helps businesses remain proactive in their ACA compliance, ensuring they avoid penalties for non-compliance.

2. Effortless IRS Form Generation and Filing

Generating IRS Forms 1094-C and 1095-C is one of the most time-consuming tasks in the ACA compliance process. These forms must be filled out accurately and filed on time to avoid penalties. ACA-Track automates the generation of these forms, pulling the necessary data from its integrated system to ensure accuracy.

The platform pre-populates all the required information—including ACA codes—based on employee eligibility and health coverage data. ACA-Track even ensures that each form is checked for accuracy before submission. Once completed, businesses can electronically file the forms directly with the IRS, eliminating the need for manual submission or paper forms.

3. Seamless Integration Across Systems

Many businesses use a combination of systems to manage HR, payroll, and time tracking, and these systems often don’t communicate with each other, which can result in errors and inefficiencies. ACA-Track integrates with virtually any existing HRIS, payroll, or time-tracking software, allowing businesses to pull data directly from these systems without manual input.

This integration helps centralize all the relevant data—employee hours, benefits eligibility, health plan coverage—into one accessible location, eliminating the need for data reconciliation across different systems. By streamlining this process, businesses can save time and reduce the risk of errors that could lead to compliance issues.

4. Enhanced Error Detection and Resolution

Data errors in ACA compliance reporting can lead to IRS penalties, which is why it’s crucial to catch them before filing. ACA-Track uses advanced error detection tools that automatically scan for inconsistencies, such as incorrect hours worked, missing eligibility status, or inaccurate ACA codes. If any discrepancies are found, ACA-Track notifies HR and payroll teams with specific error details, so they can quickly resolve the issues.

Furthermore, ACA-Track allows users to correct errors directly in the platform, which means businesses don’t need to resubmit forms or go through the lengthy IRS correction process. The system updates in real-time, ensuring that businesses are always working with the most accurate and complete data available.

5. Comprehensive Reporting and Data Analytics

In addition to generating IRS forms, ACA-Track also offers customizable reporting features, allowing businesses to generate compliance reports that track key metrics, such as employee hours, benefits eligibility, and ACA status. These reports can be filtered by location, department, employee status, or any other relevant criteria, giving businesses the flexibility to create the exact reports they need for both internal audits and external compliance reviews.

ACA-Track also provides businesses with insights into trends and data that may help improve their overall ACA compliance strategies. For example, employers can use the platform’s reporting tools to identify potential gaps in coverage, track employees who are at risk of becoming ineligible for coverage, or assess the cost-effectiveness of their healthcare plans.

6. Personalized Support with Dedicated Account Managers

One of the most important aspects of ACA-Track is the dedicated support provided to each client. Every business using ACA-Track is assigned a dedicated Account Manager who is available to answer questions, troubleshoot issues, and provide expert guidance on ACA regulations and compliance requirements. This personalized support ensures that businesses never have to navigate the complexities of ACA compliance alone.

Your Account Manager works closely with your team to ensure that ACA compliance stays on track, from year-end filings to ongoing eligibility monitoring. This added layer of expertise and customer support is invaluable, especially as ACA regulations continue to evolve and new challenges arise.

The ACA-Track Advantage: Compliance Made Simple

With the constantly changing landscape of ACA regulations, businesses need a solution that is both reliable and adaptable. ACA-Track’s combination of automation, seamless integration, error detection, and personalized support makes it the perfect tool for simplifying ACA compliance. By automating the most complex and time-consuming aspects of compliance, ACA-Track frees up valuable time for HR, payroll, and benefits teams, allowing them to focus on other priorities while remaining confident that ACA obligations are being met accurately and efficiently.

Whether your business has a small team or a large, complex workforce, ACA-Track can scale with your needs. Its flexible reporting, comprehensive support, and automation features ensure that your business stays ahead of ACA deadlines and regulatory changes. With ACA-Track on your side, you can eliminate the stress of ACA compliance and reduce the risk of costly penalties.

If you’re ready to optimize your ACA compliance strategy and save time on reporting, eligibility tracking, and error correction, ACA-Track is here to help. Visit Full-Service ACA Tracking and Reporting to learn how ACA-Track can transform your ACA compliance process and ensure your business stays on track.